Receipt & Payment

This guide helps a non-accountant ADMIN review monthly cash and bank activity in Supply Weave. Use it after reading Financial Reports. For account setup, see Chart of Accounts.

What This Report Shows

Receipt & Payment shows posted activity involving accounts classified as CASH or BANK for one calendar month. It presents:

separate Cash and Bank sections;
opening balances before the selected month;
receipts and payments by day and category or counterpart;
total receipts, available funds, total payments, and closing balances; and
transaction details behind non-zero daily values.

All amounts are in BDT. The report includes posted activity only. A saved draft or an operational document that has not reached its accounting-posting step will not appear.

What This Report Does Not Show

Receipt & Payment is not a bank reconciliation. It does not compare Supply Weave with a bank statement, tick matched transactions, identify outstanding cheques or deposits in transit, or explain statement-versus-ledger differences.

It is also not a cash flow statement. It does not classify cash flows into statutory operating, investing, and financing activities and should not be presented as that statement.

Use the report as a monthly view of recorded liquidity activity. Complete the external reconciliation described in External Reconciliation before close or handover.

Before You Start

Sign in with the ADMIN role.
Confirm the expected documents and journals have been posted.
Open Accounting Setup > Readiness and investigate relevant liquidity or classification findings.
Confirm each money-facing account is correctly classified in the Chart of Accounts.
Obtain bank statements, cash-count evidence, and other external records for the month if you are performing a close review.

CASH And BANK Prerequisite

The approved setup rule for a liquidity account is:

active;
an ASSET account;
a leaf account with no child accounts;
classified as CASH or BANK; and
effectively classified as a Current Asset.

Use CASH for physical cash or cash-on-hand accounts and BANK for bank deposit accounts. Do not classify receivables, inventory, advances, or other ordinary current assets as cash or bank merely to make them appear in this report.

The report groups accounts carrying CASH or BANK classification. Accounting Readiness checks the additional active, ASSET, leaf, and Current Asset requirements. Historical inactive liquidity accounts may remain visible so old activity is not lost. Incorrect or missing classification can omit activity or put it in the wrong section. Correct the Chart of Accounts only when the classification itself is wrong; do not reclassify an account merely to force a preferred report result.

Select A Month

Open Accounting Reports > Receipt & Payment.
Select the Month.
Select the Year.
Select Apply. The button appears when the selected month or year differs from the report currently shown.
Confirm the month and BDT label beneath the page heading before reviewing.

Month and year are the report’s main filters. The report always covers the complete selected calendar month.

Show Empty Expense Categories

Select Show empty expense categories when you need the payment section to include active expense categories with no activity for the month. Their daily values and totals appear as zero.

Leave it cleared for a shorter operational view. Changing this option changes row visibility, not the underlying totals. Use the option when reviewing a standard monthly checklist and you need to confirm that an expected category was genuinely unused.

Read The Cash And Bank Sections

Cash and Bank are displayed separately. All CASH accounts are combined into one Cash section. Each BANK account receives its own section named with that account’s code and name, allowing separate reconciliation to each bank statement. Each section shows its closing balance. Scroll horizontally to review every day; on a small screen, swipe horizontally.

Each section uses these rows:

Row	Meaning
Opening Balance	Balance brought forward before activity for that day. The section total is the balance before the selected month.
Fund Received	Heading for receipt rows, such as customers, counterpart accounts, transfers, or other receipt sources.
Total Received	Total receipts for each day and for the month.
Available Fund	Opening amount plus receipts available before payments.
Payments / Expenses	Heading for payment rows, including expense categories, suppliers, counterpart accounts, transfers, or other payment sources.
Total Payments	Total payments for each day and for the month.
Closing Balance	Opening plus receipts less payments. Each day’s closing becomes the next day’s opening.

The rightmost Total column summarizes the month. Negative values remain visible and require investigation; do not hide or offset them outside the approved correction process.

Use The Supplied Available Fund Values

Treat each displayed Available Fund value as part of the report result. Do not rebuild or replace it in a spreadsheet from only the category rows you happen to see. The report can include presentation rows for transfers and bank-funded expenses, and hidden zero rows do not define the calculation. Preserve the supplied daily and section values in review files and exports.

Open Daily Transaction Details

A non-zero daily value is clickable when transaction details are available. Select the underlined value to open the details dialog.

The dialog shows:

the selected date, Cash or Bank section, and receipt or payment direction;
the total and transaction count;
source type;
account and any counterpart account;
expense category, when applicable;
memo; and
amount.

Use the dialog to explain a row total and identify the source that needs further review. A non-clickable zero means there are no details for that cell. Close the dialog to return to the same monthly report.

Transfers And Bank-Funded Expenses

Transfers

A transfer between classified liquidity accounts is presented as movement between the relevant Cash or Bank sections and counterpart accounts. It can therefore appear as a receipt in one place and a payment in another. This presentation explains where funds moved; it is not external income or expense.

When reviewing totals, do not interpret every receipt as revenue or every payment as an expense. Open the daily details and identify transfer counterpart accounts.

Bank Funding For A Cash-Presented Expense

An expense paid by cheque or pay order from a classified bank account can be shown as bank funding into the Cash presentation and as the related expense payment. The bank section retains the actual bank-side payment. This presentation makes the funding path and expense category visible without turning the transfer into business income.

Review the daily details, payment account, expense category, and cheque or pay-order evidence together. Do not add a manual receipt or payment merely because both sides are presented in the report.

Worked Examples

Customer Receipt Into Bank

A posted customer receipt of BDT 150,000 into a classified bank account appears in the Bank section under Fund Received on its posting date.

Total Received increases by BDT 150,000.
Available Fund increases by BDT 150,000.
Closing Balance increases by BDT 150,000 if there are no other movements.
Selecting the daily value shows the receipt source and counterpart information.

Supplier Payment From Bank

A posted supplier payment of BDT 100,000 from a classified bank account appears in the Bank section under Payments / Expenses.

Total Payments increases by BDT 100,000.
Closing Balance decreases by BDT 100,000.
The payment is not an expense merely because it appears under the combined Payments / Expenses heading; use its details and source document to interpret it.

Petty-Cash Expense

A posted office expense of BDT 5,000 paid from a classified cash account appears in the Cash section under its expense category.

If Show empty expense categories is selected, other active categories can remain visible with zero values. Those zero rows do not change Total Payments.

Transfer From Bank To Cash

A BDT 20,000 transfer from Bank to Cash reduces the Bank section and increases the Cash section. It changes where liquidity is held but does not by itself create revenue or expense.

Monthly Review Procedure

Confirm the selected month and year.
Confirm both Cash and Bank sections are present when the business uses both.
Compare each section’s opening balance with the prior month’s reviewed closing balance.
Scan daily receipts and payments for unexpected dates, amounts, negative values, counterpart accounts, or categories.
Open unusual or material daily values and review their details.
Identify transfers and bank-funding presentation so they are not mistaken for income or expense.
Turn on Show empty expense categories if your checklist requires confirmation of unused categories.
Compare closing cash with the physical cash count.
Reconcile each bank ledger balance to its external bank statement.
Record timing differences, missing entries, corrections, owner, and approval.
Post approved corrections through the proper source-document, reversal, or adjustment-journal workflow.
Refresh and repeat the report review after any correction.

Use Monthly Period Close for the complete close process.

External Reconciliation

Complete a separate reconciliation outside this report for every cash and bank account.

Bank Accounts

Obtain the statement covering the month and retain the original file or copy.
Compare the statement opening balance with the prior approved reconciliation.
Match statement deposits and withdrawals to posted ledger activity.
List statement items missing from Supply Weave.
List Supply Weave items not yet on the statement, such as outstanding cheques or deposits in transit.
Investigate bank charges, interest, direct deposits, reversals, duplicates, and date differences.
Post only approved corrections. Timing items normally remain on the reconciliation until they clear; they are not automatically errors.
Prove the adjusted statement balance agrees with the relevant ledger closing balance and obtain the required review approval.

Physical Cash

Perform and document a physical cash count at the agreed cutoff.
Compare the count with the Cash section and the relevant account ledger.
Explain vouchers awaiting entry, unsupported payments, shortages, overages, and timing differences.
Obtain approval for any correction and retain the count sheet and sign-off.

Keep reconciliation schedules with the monthly close evidence. Supply Weave’s report supports this work but does not perform or approve it.

Missing Or Empty Sections

No Cash Or Bank Sections Are Configured

If the page says no cash or bank sections are configured, review the Chart of Accounts. Confirm that expected liquidity accounts meet every prerequisite in CASH And BANK Prerequisite. Then refresh the report.

Do not create a duplicate account solely to populate the report.

One Section Says No Accounts Are Classified

The report can show Cash and Bank separately even when one has no classified accounts. The empty section displays a message instead of a daily table. This is acceptable only if the business genuinely has no account of that kind. Otherwise, correct the account setup and review Readiness.

An Expected Row Or Transaction Is Missing

Check all of the following:

correct month and year were applied;
the source document or journal reached its posting state;
the transaction date falls within the selected month;
the money-facing account is active, is a leaf, and is correctly classified;
an expense category is active and Show empty expense categories is selected if you expect a zero row; and
a cancellation, reversal, or later correction changed the expected net amount.

Use General Ledger and the source document to continue the investigation. Do not enter a duplicate transaction merely to make the report match an expectation.

Export And Print

Review the on-screen report before exporting. Confirm the company name is configured; print and PDF options are unavailable without it.

CSV

Use CSV for complete working data for the applied month and empty-category setting. It retains the report’s supplied values in BDT. Keep the original file unchanged; make notes in a separately named working copy.

PDF

Two PDF layouts are available:

Readable for normal review and A4 landscape output.
Compact A3 for a wide month with many daily columns, using A3 landscape.

Browser Print

Readable Print opens the readable print view.
Compact A3 opens the compact A3 print view.

Check paper size, landscape orientation, scaling, repeated page context, and text legibility in preview. Allow pop-ups for the Supply Weave site if the print window is blocked. Do not force the A3 layout onto A4 when it makes the report unreadable.

PDF uses the report loaded on screen. CSV is generated as a fresh report snapshot, so the files can differ if a posting occurs between exports. Refresh, review, and generate both formats together. See Exports and CA Handover for retention and handover controls.

Troubleshooting

Changing Month Or Year Does Not Refresh The Report

Select Apply after changing Month or Year. Confirm the heading shows the intended month. Reload the page if a visible loading or navigation error persists.

A Daily Amount Cannot Be Opened

Only non-zero values with available details are clickable. Open General Ledger if a summary or balance still needs investigation.

Cash Or Bank Totals Look Wrong

Confirm the filter, account classifications, opening balance, posted source dates, transfers, reversals, and bank-funded expense presentation. Compare the relevant account ledgers. Do not recalculate Available Fund from selected visible rows and do not edit an export to force agreement.

A Negative Balance Appears

The report preserves negative amounts. Investigate posting dates, missing receipts, duplicate payments, opening balances, classification, and source documents. Escalate the accounting treatment to the CA where necessary.

Print Preview Is Blocked Or Too Small

Allow pop-ups for this site and retry. Use Readable Print for ordinary A4 review or Compact A3 with A3 landscape paper for a wide report. Inspect preview before printing.

CSV And PDF Differ

Confirm both used the same month and empty-category setting. A new posting may have occurred after the screen loaded but before CSV generation. Refresh the report and regenerate both files; never alter one to force a match.

Return to the Accounting User Guides index.

Reviewed against the application on: 2026-08-21