Accounting User Guides

These guides introduce accounting in Supply Weave for an ADMIN who understands the business but is not an accountant. They explain why accounting records matter, how ordinary business documents become accounting reports, and what the application does and does not prove.

Recommended Reading Order

Start Here

1. Accounting Overview
2. Accounting Basics
3. Accounting and ERP Glossary

Set Up Accounting

4. Accounting Setup Checklist
5. Chart of Accounts
6. Accounting Settings
7. Fiscal Years and Periods
8. Accounting Readiness
9. Opening Balances

Understand Daily Work And Corrections

10. Automatic Accounting Postings
11. Manual & Adjustment Journals
12. Corrections And Reversals

Review Financial Reports

13. Financial Reports
14. Trial Balance
15. General Ledger
16. Profit & Loss
17. Statement of Financial Position
18. Receipt & Payment

Settlements, Close, And Handover

19. Customer And Supplier Advances
20. LC Realizations
21. Monthly Period Close
22. Fiscal Year Close
23. Exports And CA Handover

Investigate Problems

24. Audit Logs
25. Accounting Troubleshooting

What These Guides Cover

These guides give you the minimum foundation needed to:

• understand why business documents and accounting entries are connected;
• distinguish a document from its journal posting;
• read the purpose of Journal Entries, Trial Balance, Profit & Loss, Statement of Financial Position, General Ledger, and Receipt & Payment;
• understand why every valid new journal has equal debits and credits; and
• know when the application result needs operator investigation or chartered accountant (CA) review.

The guides use one continuing example: inventory costing BDT 100,000 is received, billed, and paid for; it is then dispatched and sold for BDT 150,000, invoiced, and collected. Later guides can build on the same example.

Responsibility At A Glance

Supply Weave records the effect of supported business documents and posted journals, preserves the ledger, and produces reports from those postings. It can enforce certain workflow and balancing controls, but it does not decide whether every real business event was entered or whether the accounting treatment is professionally correct.

The ADMIN operator is responsible for complete and accurate business documents, correct dates and parties, moving documents to their intended posting state, investigating warnings, retaining evidence, and escalating accounting questions.

The business and its CA remain responsible for accounting policy, account classification, cutoff, tax and VAT, depreciation, accruals and provisions, approved adjustments, statutory disclosures, audit procedures, and filing.

Warning: A balanced ledger only shows that recorded debits equal recorded credits. It does not show that every transaction was entered, that entries are in the correct accounts or period, or that the accounts have been audited.

Additional Control Checklists

• Opening-Balance Import Guide
• Operator Period-Close Checklist
• CA Handover and Export Guide

Reviewed against the application on: 2026-08-21