Statement of Financial Position

Purpose

This guide helps a non-accountant ADMIN run and review the Statement of Financial Position in Supply Weave. The report is also commonly called a balance sheet. It answers: What did the company own, owe, and retain at a particular date?

Open Accounting Reports > Statement of Financial Position (/financial-statements/statement-of-financial-position). For an overview of all reports, see Financial Reports. For unfamiliar terms, use the Accounting and ERP Glossary.

What The Report Shows

This is an as-of report, not a period-activity report. Each column includes posted ledger balances up to and including its displayed date. All amounts are BDT.

The report presents:

Non-current Assets;
Current Assets;
Equity;
Non-current Liabilities;
Current Liabilities;
known but unclassified balance-sheet accounts;
postings whose account cannot be resolved; and
a separate reconciliation for the current and comparison dates.

Draft or otherwise unposted documents do not appear. Purchase Order or Sales Order confirmation by itself does not create an accounting journal.

Select The Dates

As Of Date

As of date is required. The page defaults it to the current UTC date. The date must fall inside a configured fiscal year. Transactions dated after it are excluded.

Comparison Date

Comparison date is optional but must be earlier than the As of date.

If it is left blank, Supply Weave uses the end date of the fiscal year immediately before the fiscal year containing the As of date. That earlier fiscal year must be contiguous: its end date must be the calendar day before the current fiscal year’s start date.

If no such fiscal year is configured, the report cannot derive the comparison and asks for an explicit date. An explicit comparison date must also fall inside a configured fiscal year.

Select Apply dates after editing either date. The report displays whether the comparison is an automatic previous fiscal-year end or an explicit date.

Choose Hierarchy And Zero Balances

The hierarchy controls presentation detail, not totals or reconciliation.

Level	Presentation
Level 1	Root accounts as broad summaries.
Level 2	Next-level accounts, plus root accounts that are already leaves.
Level 3	Leaf accounts, with separate direct rows for amounts posted directly to non-leaf accounts.

When no level is supplied, the report uses the default report hierarchy from Accounting Settings and falls back to Level 2 if no setting is available. The control displays the effective level.

Show zero balances includes zero-valued account rows at the selected frontier and zero synthetic earnings rows. It does not change totals. Leave it off for a shorter review and turn it on when checking chart structure or expected accounts.

Understand Signs

The report uses each account type’s normal presentation:

Assets normally have debit balances and display as positive.
Liabilities normally have credit balances and display as positive.
Equity normally has credit balances and displays as positive.

An opposite balance is shown as a negative number. For example, an overdrawn Asset account or a debit balance in a Liability can appear negative. The report does not hide, reverse, or force abnormal balances to positive.

An abnormal negative can be valid, temporary, or evidence of a wrong account, posting, classification, or incomplete settlement. Investigate it in General Ledger and discuss the treatment with the CA.

Understand Earnings And Year-End Close

Revenue and Expense balances are represented within Equity through synthetic rows.

Current-Year Earnings

Current-Year Earnings is the cumulative profit or loss from the start of the fiscal year containing that column’s date through the selected date. It is not a separate ledger account. Profit increases Equity; a loss reduces it.

Unclosed Prior-Year Earnings

Unclosed Prior-Year Earnings shows Revenue and Expense activity dated before the start of that column’s fiscal year that has not been cleared into a balance-sheet Equity account by year-end close entries.

A non-zero amount means prior nominal activity remains in the position. It may indicate that an earlier fiscal year has not been closed, a close was reversed, or the accounting history needs investigation. Review the fiscal-year status, close trail, Profit & Loss, and relevant ledgers.

Retained Earnings After Close

When fiscal-year close posts its closing journal, the closing entry clears that year’s Revenue and Expense balances and transfers the result to the configured retained-earnings account. Financial Position includes the close entry, so the amount moves from synthetic earnings into the actual Retained Earnings row without changing total Equity.

If the fiscal year is reopened, its exact close reversal is also included. The amount moves out of retained earnings and back into synthetic earnings without changing total Equity. Profit & Loss behaves differently: it excludes both YEAR_END_CLOSE and YEAR_END_CLOSE_REVERSAL so historical operating performance remains visible.

A missing retained-earnings configuration is shown as a statement integrity blocker. Follow Fiscal Year Close before closing or reopening a year.

Classifications And Integrity Rows

Balance-sheet accounts use their own Asset, Liability, or Equity type and an effective balance-sheet section. A section can be set on the account or inherited from an ancestor.

Unclassified Accounts

A known Asset, Liability, or Equity account with no effective balance-sheet classification appears under Unclassified accounts. Its amount is not dropped:

an unclassified Asset still contributes to Total Assets;
an unclassified Liability still contributes to Total Liabilities; and
an unclassified Equity account still contributes to Total Equity.

The report raises an integrity blocker so the classification can be investigated. Do not classify an account only to remove the warning; obtain the correct accounting treatment.

Revenue or Expense activity without an effective Profit & Loss classification also raises a blocker. Its activity still contributes to Current-Year Earnings or Unclosed Prior-Year Earnings in Financial Position, but it may be absent from the Profit & Loss sections until correctly classified.

Unresolved Postings

An Unresolved row means a posting references an account that is missing from the current Chart of Accounts. The posting remains visible, but the report cannot decide whether it belongs to Assets, Liabilities, or Equity. It is therefore not assigned to those side totals and can create a visible reconciliation difference.

Treat every unresolved posting as an integrity issue. Record the account ID and involve the system administrator and CA. Do not hide it by changing the hierarchy.

Read The Reconciliation

For both dates, the report compares:

Total Assets = Total Equity + Total Liabilities
Difference = Total Assets - (Total Equity + Total Liabilities)

Balanced means the displayed difference is zero. A non-zero difference remains visible and must be investigated. Review unresolved accounts, malformed or imbalanced manual journals, opening balances, classifications, dates, and unusual postings.

A zero difference is necessary but does not prove that every transaction is complete, correctly classified, valued, or compliant.

Worked Example

Assume the prior year ended with BDT 200,000 in Bank and BDT 200,000 in Equity. During the current year:

goods costing BDT 100,000 were received, billed, paid, and dispatched;
those goods were invoiced and collected for BDT 150,000; and
an operating expense of BDT 5,000 was paid.

The Profit & Loss result is BDT 45,000: Revenue of BDT 150,000 less COGS of BDT 100,000 and Operating Expense of BDT 5,000.

Before year-end close, a simplified position is:

Item	As of current date	Prior comparison
Bank	BDT 245,000	BDT 200,000
Total Assets	BDT 245,000	BDT 200,000
Existing Equity	BDT 200,000	BDT 200,000
Current-Year Earnings	BDT 45,000	BDT 0
Total Equity and Liabilities	BDT 245,000	BDT 200,000
Difference	BDT 0	BDT 0

After fiscal-year close, the BDT 45,000 moves from Current-Year Earnings into the configured Retained Earnings account. Total Equity remains BDT 245,000.

Drill Into General Ledger

Select a linked amount on a resolved account row to open General Ledger through the same as-of date:

a rolled Account row opens in group mode and includes its account subtree;
a Direct row opens in leaf mode for the exact parent account; and
each current and comparison amount uses its own column date.

Synthetic Current-Year Earnings and Unclosed Prior-Year Earnings rows do not have a single account-ledger link because they combine multiple Revenue and Expense accounts. Unresolved rows also have no ledger link. Use Profit & Loss, Trial Balance, Journal Entries, the warning’s account IDs, and relevant individual ledgers to investigate those amounts.

Export CSV And PDF

Use the report’s export controls after reviewing the on-screen result:

CSV includes dates, comparison basis, fiscal years, hierarchy, zero-balance setting, all sections, unclassified and unresolved rows, totals, reconciliation, and integrity warnings.
PDF is an A4 portrait presentation of the loaded report.
Both formats use BDT. CSV monetary values retain four decimal places.
Exports require a nonblank company name in Company Settings.

PDF uses the report currently loaded in the browser. CSV is generated from a fresh server snapshot and can differ if another posting occurs between viewing and downloading. Refresh, review, and generate both formats together. Retain original exports unchanged. See Exports and CA Handover.

Limitations And Responsibility

The report is generated from supported posted ledger transactions. It does not:

prove that every Asset, Liability, Equity, income, expense, or adjustment was entered;
perform bank, cash, customer, supplier, inventory, tax, or VAT reconciliation;
calculate depreciation, accruals, provisions, impairment, tax, or audit adjustments not posted through journals;
validate all valuation, cutoff, classification, disclosure, or going-concern judgments; or
produce statutory notes, filings, audit evidence, or professional assurance.

Foreign-procurement booking is not fully modeled: Purchase Orders and Supplier Bills do not currently carry a booking exchange rate and retain the existing base-BDT assumption. Do not rely on non-BDT procurement reporting without an approved procedure and CA review.

The ADMIN is responsible for correct dates, complete source-document workflow, reviewing integrity blockers, tracing unusual balances, and retaining evidence. The business and its CA remain responsible for accounting policy, completeness, classification, cutoff, valuation, tax and VAT, estimates, approved adjustments, disclosures, audit, and filing.

Review Checklist

Return to the Accounting User Guides index.

Reviewed against the application on: 2026-08-21