Profit & Loss

Purpose

This guide helps a non-accountant ADMIN run and review the Profit & Loss report in Supply Weave. The report answers: What income and expenses were recognized during the selected period, and did they produce a profit or loss?

Open Accounting Reports > Profit & Loss (/financial-statements/profit-loss). For an overview of all reports, see Financial Reports. For unfamiliar terms, use the Accounting and ERP Glossary.

What The Report Includes

Profit & Loss is a period report. It reads posted ledger activity from the inclusive From date through the inclusive To date and presents all amounts in BDT.

It includes:

system accounting entries posted for supported business documents;
posted standard manual journals;
posted adjustment journals, including adjustments related to an earlier period when their actual posting date falls in the selected range; and
reversal entries other than the specific year-end entries described below.

It does not include:

draft or otherwise unposted documents;
Purchase Order or Sales Order confirmation by itself;
workpapers or adjustments kept outside Supply Weave; or
YEAR_END_CLOSE and YEAR_END_CLOSE_REVERSAL journal entries.

The year-end exclusions preserve the historical operating result after a fiscal year is closed or reopened. Ordinary posted adjustments remain included.

Select The Period

The report requires both dates:

From is the first included accounting date.
To is the last included accounting date.
From cannot be later than To.

When the page is opened without dates, it defaults to the first day of the current UTC month through the current UTC date. Changing either date reruns the report.

Reset Period appears after the dates differ from those defaults. Select it to return to the current-month default. It does not select a fiscal period or inspect whether a month is open or closed.

For a monthly review, use the exact first and last calendar dates agreed for that close. For a fiscal-year review, use the fiscal year’s configured start and end dates. Confirm dates against Fiscal Years and Periods.

Choose The Hierarchy

The hierarchy controls presentation detail, not section totals or net result.

Control	Presentation
Default	Uses the default report hierarchy in Accounting Settings; if none is available, the system falls back to Level 2.
Level 1	Shows root accounts in each section as broad summaries.
Level 2	Shows the next level of accounts, while root accounts that are already leaves remain visible.
Level 3	Shows leaf accounts. Direct amounts posted to non-leaf accounts remain visible as separate direct rows where needed.

Changing the level must not change Revenue, COGS, expenses, Gross Profit, Operating Income, or Net Profit/Loss. If totals change unexpectedly, stop and investigate rather than selecting the version that looks preferable.

Understand The Five Sections

Every included Revenue or Expense account needs an effective Profit & Loss classification. An account can use its own classification or inherit one from an ancestor in the Chart of Accounts.

Section	Typical meaning	Normal presentation
Revenue	Income from ordinary sales or services	Credits less debits
COGS	Direct cost of goods sold	Debits less credits
Operating Expense	Costs of running ordinary operations	Debits less credits
Other Income	Income outside ordinary operating revenue	Credits less debits
Other Expense	Costs outside ordinary operating expenses	Debits less credits

The exact classification is an accounting-policy decision. The business and its chartered accountant (CA) must decide whether an account belongs in COGS, Operating Expense, Other Income, or Other Expense.

Important: A Revenue or Expense account without its own or an inherited Profit & Loss classification is omitted from this report. The Profit & Loss page does not currently show a warning row for that omission. Review Accounting Readiness and the Chart of Accounts before relying on the result.

Understand The Results

The report calculates:

Gross Profit = Revenue - COGS
Operating Income = Gross Profit - Operating Expense
Net Result = Operating Income + Other Income - Other Expense

The page labels a non-negative final result Net Profit and a negative final result Net Loss. Negative section or result amounts remain visible. They can represent reversals, unusual activity, an abnormal balance, or a classification or posting problem and should be investigated.

Zero-valued accounts at the selected hierarchy can remain visible. A section with no classified accounts at that level shows that no balances are available for the selected period.

Worked Example

Assume the following entries were posted during August:

a Commercial Invoice recognized Revenue of BDT 150,000;
dispatch recognized COGS of BDT 100,000; and
an office expense recognized Operating Expense of BDT 5,000.

There was no Other Income or Other Expense.

Result	Calculation	Amount
Revenue	Posted sales income	BDT 150,000
COGS	Posted cost of goods sold	BDT 100,000
Gross Profit	150,000 - 100,000	BDT 50,000
Operating Expense	Posted office expense	BDT 5,000
Operating Income	50,000 - 5,000	BDT 45,000
Net Profit	45,000 + 0 - 0	BDT 45,000

Levels 1, 2, and 3 may display different account rows, but all must retain the BDT 45,000 result.

Investigate Accounts And Documents

The current Profit & Loss screen does not provide row-level links to General Ledger. To investigate an amount:

Note the account code, account name, From date, and To date.
Open General Ledger.
Select the account and use the same date range.
Use group mode for a rolled parent total or leaf mode for one exact account.
Trace postings to journals, adjustment evidence, and source documents.

At Level 3, a row marked or represented as a direct parent amount must be checked against the exact parent account rather than only its children. See Manual & Adjustment Journals and Automatic Accounting Postings.

Export CSV And PDF

Use the report’s export controls after reviewing the on-screen result:

CSV contains the selected dates, effective hierarchy level, account rows, section totals, Gross Profit, Operating Income, and Net Profit.
PDF is an A4 portrait presentation of the loaded report.
Both formats use BDT. CSV monetary values retain four decimal places.
Exports require a nonblank company name in Company Settings.

PDF uses the report currently loaded in the browser. CSV is generated from a fresh server snapshot and can differ if another posting occurs between viewing and downloading. Refresh, review, and generate both formats together. Retain original exports unchanged. See Exports and CA Handover.

Limitations And Responsibility

Profit & Loss reports only what has been posted and classified in Supply Weave. It does not prove that:

every sale, cost, expense, income item, or adjustment was entered;
transaction dates and cutoff are correct;
classifications comply with the company’s accounting policy;
inventory valuation, foreign exchange treatment, tax, or VAT is complete;
depreciation, accruals, provisions, impairment, or audit adjustments were calculated; or
the result is statutory, audited, or approved.

Foreign-procurement booking is not fully modeled: Purchase Orders and Supplier Bills do not currently carry a booking exchange rate and retain the existing base-BDT assumption. Do not rely on non-BDT procurement reporting without an approved procedure and CA review.

The ADMIN is responsible for correct filters, complete source-document workflow, investigating warnings, tracing unusual amounts, and retaining evidence. The business and its CA remain responsible for completeness, cutoff, accounting policy, classification, tax and VAT, estimates, approved adjustments, disclosures, audit, and filing. CA-approved adjustments appear only after they are posted through the appropriate journal workflow.

Review Checklist

Return to the Accounting User Guides index.

Reviewed against the application on: 2026-08-21